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Secretary (legal)

Propel consult

Posted on April 5, 2019

2 - 3 years Other - Bahrain

Diploma(Other). Any Nationality

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Job Description

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Full management of executive's schedule for both external and internal sources.
Organise, prioritise and handle large volumes of Placement & Relationship Management
related information, e-mails and telephone calls.
Coordinate and schedule complex activities to include client meetings, travel, onsite and
off-site meetings, and department activities.
Handle highly confidential and non-routine information.
General office management, supply ordering, mail processing and attendance
recordkeeping.
Work independently and within the Placement & Relationship Management team on
special projects.
Compose and process general correspondences, e-mails, memos, PowerPoint
presentations, and business plans.
Extensive management of Executive Director of Placement & Relationship
Management's calendar, email box and contact information.
Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
Manage administrative activities related to processing of payments for department
expenses and Executive Director of Placement & Relationship Management's expense
reimbursements through Oracle.
Prepare, store, proof read and coordinate client sales documentation.
Log client details into a customer relationship management system.
Maintain documentation for quality audit.
Communicate with department heads to gather or convey relevant information.
Organise and file business correspondence and material.
Organise and keep necessary data and visuals for key meetings.
Co-ordinate the translation of documents to Arabic or English as required.
Perform other administrative projects and administrative duties as required.
Conduct other duties and special project as required.


Banking / Financial Services / Broking

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Diploma or degree in office management
Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software
programs, and of office machinery and equipment
At least 2 years of office administration experience in Legal Deaprtment or in Law firm
Excellent communication skills both written and oral
Self-confidence and professional demeanour
Ability to work independently and with high degree of self-checking and direction
Attention to detail
Ability to prioritize and screen low value, low priority items
Experience in preparation of materials for meetings and activities
Resourceful, dependent and ability to work proactively

Keywords

Secretary (legal)

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Propel consult

Established in 2009 by Barry Prost and Jamie Groom, Propel Consult provides a broad range of high quality recruitment and management consultancy services to employers in the Middle East. The company’s professional services focus on these distinct specialist divisions:





- Oil & Energy

- Construction & Engineering

- Human Resources

- Banking & Finance



Originally established in Ireland, the company is headquartered in Bahrain, which is also its centre of excellence for the region to facilitate the retention of corporate standards, culture and values. The company’s mission is to add value to its client organizations by continually delivering the best quality human resource solutions that save both money and time. Its range of services includes:

- Database Search

- Structured Interviewing & Selection

- Ancillary Consulting Services (Exit Interviews & Salary Surveys)

- Managed Advertising Assignment

- Integrated Project Management





With a team of over 100,000 employees that include highly experienced, dedicated and qualified professionals, Propel Consult is always on the lookout to hire the top talent for different positions and roles.

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Website http://propelconsult.com/job-seekers/


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