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Secretary (legal)

Propel consult

Posted on April 5, 2019

2 - 3 years Other - Bahrain

Diploma(Other). Any Nationality

Easy Apply

Opening 01

Job Description

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Full management of executive's schedule for both external and internal sources.
Organise, prioritise and handle large volumes of Placement & Relationship Management
related information, e-mails and telephone calls.
Coordinate and schedule complex activities to include client meetings, travel, onsite and
off-site meetings, and department activities.
Handle highly confidential and non-routine information.
General office management, supply ordering, mail processing and attendance
Work independently and within the Placement & Relationship Management team on
special projects.
Compose and process general correspondences, e-mails, memos, PowerPoint
presentations, and business plans.
Extensive management of Executive Director of Placement & Relationship
Management's calendar, email box and contact information.
Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
Manage administrative activities related to processing of payments for department
expenses and Executive Director of Placement & Relationship Management's expense
reimbursements through Oracle.
Prepare, store, proof read and coordinate client sales documentation.
Log client details into a customer relationship management system.
Maintain documentation for quality audit.
Communicate with department heads to gather or convey relevant information.
Organise and file business correspondence and material.
Organise and keep necessary data and visuals for key meetings.
Co-ordinate the translation of documents to Arabic or English as required.
Perform other administrative projects and administrative duties as required.
Conduct other duties and special project as required.

Banking / Financial Services / Broking

Secretary / Front Office / Personal Assistant (PA)

Desired Candidate Profile

Diploma or degree in office management
Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software
programs, and of office machinery and equipment
At least 2 years of office administration experience in Legal Deaprtment or in Law firm
Excellent communication skills both written and oral
Self-confidence and professional demeanour
Ability to work independently and with high degree of self-checking and direction
Attention to detail
Ability to prioritize and screen low value, low priority items
Experience in preparation of materials for meetings and activities
Resourceful, dependent and ability to work proactively


Secretary (legal)

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