Full management of executive's schedule for both external and internal sources.
Organise, prioritise and handle large volumes of Placement & Relationship Management
related information, e-mails and telephone calls.
Coordinate and schedule complex activities to include client meetings, travel, onsite and
off-site meetings, and department activities.
Handle highly confidential and non-routine information.
General office management, supply ordering, mail processing and attendance
Work independently and within the Placement & Relationship Management team on
Compose and process general correspondences, e-mails, memos, PowerPoint
presentations, and business plans.
Extensive management of Executive Director of Placement & Relationship
Management's calendar, email box and contact information.
Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
Manage administrative activities related to processing of payments for department
expenses and Executive Director of Placement & Relationship Management's expense
reimbursements through Oracle.
Prepare, store, proof read and coordinate client sales documentation.
Log client details into a customer relationship management system.
Maintain documentation for quality audit.
Communicate with department heads to gather or convey relevant information.
Organise and file business correspondence and material.
Organise and keep necessary data and visuals for key meetings.
Co-ordinate the translation of documents to Arabic or English as required.
Perform other administrative projects and administrative duties as required.
Conduct other duties and special project as required.