Senior Document Controller

Client of Talentmate

The Senior Document Controller plays a crucial role in managing and overseeing the documentation processes within an organization. This position ensures that all company documents are maintained accurately and efficiently, facilitating smooth operations across various departments. The Senior Document Controller is responsible for developing and implementing document control procedures, managing the document control team, and ensuring compliance with regulatory and company standards. The role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. As a key member of the administrative team, the Senior Document Controller contributes to the company's success by ensuring that documentation is consistently of high quality, accessible, and easily retrievable.

Responsibilities

• Develop and implement document control procedures and standards across the organization.
• Manage the daily operations of the document control department, overseeing staff and tasks.
• Ensure all controlled documents are up-to-date, accurate, and adhere to company standards.
• Coordinate and lead document control audits to ensure compliance with regulations.
• Provide training and support to staff on document management processes and systems.
• Liaise with various departments to facilitate document workflow and retrieval processes.
• Manage version control for documents, ensuring current versions are always available.
• Compile and maintain document control reports and statistics for management review.
• Oversee the security and confidentiality of sensitive documents and information.
• Resolve any document control-related issues promptly to prevent operational delays.
• Support project teams by ensuring proper documentation is maintained throughout project life cycles.
• Develop strategies to enhance document control processes and systems continuously.

Requirements

• Bachelor's degree in a relevant field or equivalent work experience required.
• Minimum of five years of experience in document control or a similar role.
• Strong knowledge of document management software and systems is essential.
• Excellent organizational skills and attention to detail are necessary for success.
• Proven leadership experience with the ability to manage and motivate a team.
• Strong communication skills, both written and verbal, are crucial for this role.
• Ability to manage multiple tasks simultaneously and work under pressure.
• Familiarity with quality management systems and regulatory compliance requirements.
• Proficiency in Microsoft Office Suite and other relevant software applications.