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Senior Office Administrator

ADNOC - Distribution

Posted on February 5, 2020

1 - 2 years Abu Dhabi - United Arab Emirates

Any Nationality

Opening 01

Job Description

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Job Description
Provide overall office management support and coordinate the details associated with all Division initiatives according to plans, set guidelines and policies, in order to support achievement defined deliverables in line with the quality standards.


Administration

Desired Candidate Profile

Secretarial Support
-Provide executive support and manage SVP/Chief s diary, appointments, telephone calls, visitors and business travel with the required levels of confidentiality in line with the standards required to provide day to day support.
•Handle and organize correspondence, key documents and records relating to the Group to ensure all are produced, managed and maintained in line with the required level of confidentiality and standards.
Administration Support
•Coordinate with all related internal and external parties to provide the required logistics and administrative support for the effective execution of all Group initiatives.
•Review and validate that all records and databases are maintained in a manner which facilitates easy data retrieval.
•Record all data and information accurately so that the information contained in records and files is reliable.
•Participate, whenever required, in coordinating the organization s participation in defined shows and exhibitions to ensure that a professional image is presented to existing and potential customers.
•Provide administrative support to the Group by handling queries, petty cash expenses, completing paperwork and ad hoc requests, managing bookings, ordering supplies to ensure effective operations.
Meetings Management
•Plan and schedule for all internal and external meetings and coordinate with all attendees to effectively manage the SVP/Chief s time and ensure sustainability of all department operations.
•Attend all meetings to collect, analyse and communicate all meeting minutes with all stakeholders and follow up on assignments to maintain all meetings effectiveness.
•Handle VIP meetings & logistics whether held at the company premises or externally in line with defined policies.
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Keywords

Senior Office Administrator

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ADNOC - Distribution


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Website https://careers.adnocdistribution.ae/en/jobs/view/147839


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