Site Project Manager

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The Project Manager is a senior member of the supervision services team. S/He is responsible for the management of supervision projects, including team management, schedule and cost control, quality and HSSE management, risk management and client management throughout the project lifecycle. S/He is accountable for the delivery of construction supervision projects in accordance with project budgets and schedules while satisfying the projects' technical and quality requirements. While doing so, the jobholder is the main counterpart for the client, contractor and supervision team. He reviews, comments and approves contractor submittals and manages the supervision team to ensure the fulfillment of client requirements, while maintaining a positive and reputable company image in all interactions. The jobholder shall stay abreast of the latest trends and developments in the construction supervision space and adopt best practices, where applicable.

Key Responsibilities (Financial)

• Provide input on the pipeline of supervision projects, indicating likelihood of wins, to the Senior Manager - Supervision
• Develop detailed project budgets for supervision projects
• Monitor and manage project budgets and resource allocation, ensuring the adherence to allocated budgets and investigate reasons for budget overruns
• Ensure supervision projects are delivered on schedule and on budget

Key Responsibilities (Customer Focus)

• Lead the coordination with client counterparts to finalize project commencement orders
• Guide the coordination with local authorities to obtain required approvals, licenses, permits etc. for supervision projects
• Manage client relations, including managing project expectations, sharing project progress and issues / risks and responding to client clarifications on technical and contractual issues
• Ensure client satisfaction with construction supervision services
• Ensure the delivery of quality and HSSE training and awareness sessions to supervision staff, as needed

Key Responsibilities (Internal Business Process)

• Support the Senior Manager - Supervision and the Proposals Section with the development of supervision proposals, including providing input on delivery costs and margins, reviewing technical and commercial proposal submissions and providing input on project and contract risks, as needed
• Ensure contract documents are signed by the contractors and client counterparts and that design NOCs and approvals by authorities are sent to contractors during the pre-construction phase, as needed
• Lead internal and external project kick-off meetings and ensure stakeholders are aligned
• Review and approve the contractor's work program, ensuring compliance with client and contract requirements
• Review, comment and approve contractors' submittals, including staffing proposals, organization charts, shop drawings, method statements, project procedures, traffic management plans, etc.
• Guide the verification and communication of project scope baselines, including goals, deliverables and success criteria to relevant stakeholders
• Review and approve contractors' QA/QC plans
• Review and approve contractors' HSSE plans and ensure compliance of plans with local codes and regulations
• Review and approve project risk management plans, identifying risks and corresponding contingency plans
• Monitor supervision project schedules and investigate reasons for delays with contractors
• Review, assess and respond to all claims raised by the contractor regarding scope, schedule and cost changes of projects and manage variation orders with client and contractors, as needed
• Review contractors' Requests for Information (RFIs) and liaise with local design support teams to obtain required information on queries related to design documents
• Monitor project progress and manage changes in project scope of work with clients and contractors, as needed
• Guide quality inspections on contractors, ensuring all quality issues are raised and non-conformities action plans are developed and implemented
• Ensure the implementation of HSSE procedures and a safety inspection regime on sites including monitoring HSSE activities, recording all site HSSE defects and carrying out accident and incident investigations on sites
• Guide inspection of works according to Requests for Inspection forms submitted by contractors
• Oversee materials testing for supervision projects, including checking materials samples against specifications, approval of materials testing laboratories, inspection of batch plants, etc.
• Review and approve contractors' testing and commissioning plans
• Ensure that as-built drawings, O&M manuals and warranty certificates are provided accurately by contractors, as per project and client requirements
• Ensure that final inspections, testing, commissioning and handing over procedures of the works are carried out and that all snags are recorded and issued to the contractor
• Ensure the rectification of list of snags during the Defects Liability Period and guide final re-inspections
• Guide the preparation and issuance of Take-Over Certificates, Defect Liability Certificates, Final Accounts and Statements of Completion
• Ensure the distribution of the revised construction drawings to all relevant stakeholders in a timely manner
• Guide the development of project progress reports in coordination with the site teams
• Review and approve contractors' payment certificates and review contractors' unit rates for new work items not covered in the original Bills of Quantities
• Prepare K&A invoices for supervision services to the client and follow up on timely collection
• Implement corporate policies and procedures