Sourcing Officer

Confidential Company

Material Sourcing & Supplier Management:

• Source high-quality textile raw materials including fabrics, trims, threads, and other garment

• components in alignment with product and garment development requirements.

• o Identify, evaluate, and maintain relationships with domestic and international suppliers to ensure

• reliable sourcing and competitive pricing.

• o Maintain a supplier database with performance records, lead times, and quality compliance metrics.

  Sample Coordination & Quality Assurance:

• Coordinate the development of material and garment samples with suppliers and internal

• design/production teams.

• Ensure timely sample approvals and follow up with suppliers for revisions and adjustments.

• Conduct quality checks to verify compliance with technical specifications, material standards, and

• design requirements.

  Purchase Order Management:

• Prepare, issue, and track Purchase Orders (POs) to suppliers, ensuring accurate specifications,

• quantities, and timelines.

• Monitor delivery schedules and coordinate with suppliers to resolve delays or discrepancies.

• Maintain records of all POs, invoices, and related documentation for audit and reporting purposes.

  Costing & Negotiation:

• Assist in costing and pricing analysis of raw materials to support product pricing and budget

• management.

• Negotiate prices, payment terms, and delivery schedules with suppliers to optimize procurement costs while maintaining quality standards.

• Provide recommendations for sourcing alternatives based on market trends, material availability, and cost-effectiveness.

  Compliance & Documentation:

• Ensure all materials comply with internal quality standards, industry regulations, and safety requirements.

• Maintain detailed and organized records of sourcing activities, supplier communications, approvals, and material specifications.

• Support reporting requirements related to sourcing, procurement, and supplier performance.

  Collaboration & Coordination:

• Work closely with internal teams such as design, production, quality assurance, and merchandising to ensure seamless material flow and adherence to project timelines.

• Participate in regular meetings to update management on sourcing status, challenges, and opportunities.

• Provide proactive solutions to sourcing challenges and process inefficiencies.