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TALA Coordinator - Evolvence Knowledge Investments Dubai

Client of ETeach International

2 - 5 years United Arab Emirates - United Arab Emirates

Any Nationality

, Posted on March 20, 2018 1 Opening

Job Description

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Evolvence Knowledge Investments ( EKI ) 'evolved' from being an asset manager of a single school to becoming a leading integrated education management organization spanning several schools & nursery brands and geographies. We are the only operator in the region focusing very specifically on premium schools & nurseries offering British curriculum across the GCC region and are using our know-how and expertise to continue to lead and innovate in this sector.
We have an entrepreneurial and service-oriented culture. We aim at delivering operational excellence to our schools and nurseries so that they can focus on offering outstanding academic and pastoral outcomes to ensure pupils success. We have ambitious plans to further grow our portfolio and explore other educational offerings.
Job Purpose : The job is primarily responsible for managing the administrative side of TALA (Trips, Activities, Leasing of Facilities and Additional Revenues) program. TALA operates as an independent business unit responsible for generating additional income for EKI schools (and 3rd party schools later on) while promoting them at the same time.
Areas of responsibility include:
Trips (Overseas, local and OE Camps)
• Responsible for briefing Teachers on how to complete trip proposals.
• Processing trip proposals and liaising with Finance department.
• Ensuring trip proposals are reviewed and signed by Enterprise Director.
• Issuing final trip costs to Teachers with payment deadlines.
• Adjusting transport requests according to final numbers.
• Composing visa letters to be signed by Enterprise Director.
• Filing passport copies in Overseas trip files
• Cross-checking names and personal details on flights and insurance.
• Emailing Teachers flight and medical details of pupils.
• Monitoring payment deadlines to companies
• Ensuring risk assessments have been completed- reviewed, checked and signed off by the Enterprise Director.
• Filing risk assessments.
• Maintaining records of refunds and amounts.
• Issuing Teachers with trip mobile and first aid kits.
• Maintaining due diligence files which need to be signed off by Enterprise Director
Activities (ECA/Holiday camps)
• Recording pupil numbers on Holiday Camps.
• Assisting with the promotion of Holiday camps- photos on Facebook, reviews etc
• Assisting with ensuring processes and procedures are followed on Camp.
• Liaising with FM regarding proposed maintenance.
• Planning sign up days for paid ECA activities by liaising with Services dept.
• Following up on payments for Holiday camps and paid ECA.
• Filing lease contracts
• Monitoring receipt of payment from providers and keeping an accurate record.
• Managing the files of all outsourced companies operating in Repton including records of trade licence, insurance, criminal record checks, child protection training, labour cards.
• Managing changes to the leasing timetable and keeping Security and School involved.
• Managing return of deposits
Additional Revenue Streams (Catering, Rebate Agreements)
• Filing all contracts
• Keeping Rebate Agreements filed with flags for renewals
• Filing and managing all outsourced company trade licences, insurances copy of labour cards, due diligence assessments.
• Keeping files updated.
• Filing and keeping a record of all compliance matters related to TALA.
• Creating and filing TALA financial forecasts and budgets
Operating Environment, working relationships: This position interacts with all levels of staff at EKI & the Schools, parents etc
Qualifications : Bachelors degree
Experience: 2-5 years experience in a similar role/ industry
Skills :
• Excellent communication and English language skills are essential
• Pleasant personality, service orientation and the ability to plan and organize work and records
• Excellent time management skills

Industry Type : Education / Training / Teaching / Academics
Functional Area : Finance / Treasury


Service Monitoring Administration Visa Catering Cards Labour Due diligence Operational excellence Liaising

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