Warehouse Coordinator - Fitness

MEFITPRO

Key Responsibilities:

• Coordinating with warehouse staff, including reporting, following health & safety regulations, attendance, scheduling & training.
• Foster a positive work environment that encourages teamwork, accountability, and continuous improvement.

Inventory Management:

• Oversee the accurate receiving, sorting, and storing of incoming goods, ensuring proper documentation and tracking.
• Confirms availability of items to be shipped by verifying inventory records or conducting inventories of required items.
• Coordinate and conduct regular inventory counts, audits, and cycle checks to maintain accurate stock levels.
• Creating Purchase Orders and posting GRNs for new shipments in Sage, including
• Creating new inventory codes, assigning lot numbers, and updating expiry dates based on stock received.

Order Fulfilment:

• Oversee day-to-day e-commerce order fulfilment, including picking, packing, and shipping, ensuring timely and accurate dispatch.
• Support warehouse staff with loading/unloading and physical inventory handling when required.
• Supervise the picking, packing, and shipping processes to ensure timely and accurate order fulfilment.
• Collaborate with logistics teams to coordinate shipments, track delivery status, and address any issues that arise during transit.
• Preparation of big orders

Workflow Optimisation:

• Perform the tasks of the team members in their absence, especially when there is a shortage of staff and the requirement of groundwork to be done.
• Work with external vendors, transport carriers, as needed, and maintain records of all activities.
• Perform all additional tasks assigned by the Line Manager/Management.

Equipment Maintenance:

• Coordinate maintenance and repairs for warehouse equipment, such as forklifts, conveyor systems, and packing machinery.
• Perform routine inspections to identify potential equipment issues and address them promptly.

Reporting and Documentation:

• Maintain accurate records of inventory, shipments, and other relevant data.
• Manually handles, repacks, or restocks pallets of finished product as needed.
• Documents all related activities and completes forms and reports required by management.
• Familiarity with the processes and procedures involved in Chamber of Commerce applications for processing COO.
• Daily posting of sales invoices of Qooah Online, Qooah POS, Amazon Vendor (Direct fulfilment and POs, Amazon Seller, Nuzest, and retail customers.
• Creating sales orders and proforma invoices based on team requests.
• Issuing credit notes upon return of items after preparing GRNs.

Communication:

• Following up on pending deliveries with the warehouse team, especially in the absence of key personnel.
• Updating and sharing the Daily Delivery Table with the team for clear visibility on order delivery statuses.
• Supporting the Supply Chain Manager with the creation of inventory items and purchase orders when required.
• Communicate effectively with staff and external partners to address any operational challenges or opportunities.

Amazon & E-commerce Platform Coordination

• Regular monitoring of Amazon Seller and Vendor accounts for tracking returns, sales, and disputes; initiating claims as necessary.

Stock Transfers and Support

• Processing stock transfer slips based on internal requests.
• Assisting sales and accounts teams with inventory availability and updates to ensure smooth operations.

• Providing the warehouse team with system-generated data from Sage and other tools.

Shipping and Export Coordination

• Coordinating with shipping companies to secure the best export rates for Qooah orders.
• Creating commercial invoices and packing lists as per customer specifications for GCC exports.