Academic Department Assistant

Client of Teach Away Inc

Key Responsibilities:

Document Control & Policy Lifecycle Management

Act as the central document controller for Liwa Education academic and operational documentation.

Maintain document version control, naming conventions, storage structures and filing systems across relevant platforms.

Coordinate the administrative side of the policy review cycle, including review schedules, circulation, feedback collection, tracking of amendments, approvals and publication.

Maintain policy review trackers and follow up on review timelines and outstanding actions.

Ensure superseded documents are archived appropriately and current versions are clearly identified and accessible.

Curriculum & Academic Process Coordination

Maintain and proactively monitor calendars, timelines and review schedules relating to curriculum and academic processes.

Send reminders and follow up with schools, departments and Subject Leaders regarding upcoming deadlines, reviews and required documentation.

Support the coordination of cyclical curriculum review processes across schools and departments.

Maintain trackers, timelines and documentation relating to curriculum review cycles.

Support the collection, collation and formatting of curriculum-related documentation from schools and Subject Leaders.

Support the administrative organisation and publication processes relating to scope and sequence documentation.

Maintain curriculum manuals and curriculum catalogues in line with approved updates and review schedules.

Support communication and follow-up relating to curriculum review requirements and deadlines.

Assessment & Examination Administration

Provide administrative support for assessment and examination processes across Liwa Education.

Coordinate the organisation, storage and retrieval of examination papers and associated assessment materials.

Maintain secure and organised electronic filing systems for assessment documentation.

Assist with assessment scheduling, documentation preparation and communication processes where required.

Data Management & Reporting

Extract data from PowerSchool and related systems as directed.

Prepare spreadsheets, reports, summaries, trackers and presentation materials for leadership teams.

Support the formatting and presentation of academic and operational data for meetings and reports.

Maintain accurate and organised records and data files.

Training, Induction & Meeting Coordination

Arrange induction programmes, training schedules and related logistical arrangements.

Coordinate invitations, attendance tracking, materials preparation and meeting arrangements.

Collect, collate and present participant feedback following training and induction activities.

Arrange meetings relating to assessment, governance, curriculum and other Liwa Education processes.

Prepare agendas, circulate documentation and maintain meeting records and action trackers where required.

Liaison & Communication

Act as an administrative point of contact between schools and Liwa Education departments and personnel.

Support communication and follow-up regarding timelines, document submissions, reviews and process requirements.

Chase outstanding information, documentation and actions professionally and consistently.

Support the smooth coordination of cross-school academic and operational processes.

General Administrative Support

Create, format and quality-check professional documents, presentations, trackers and reports.

Maintain organised electronic filing systems and administrative records.

Support wider academic operations and administrative projects as directed.

Undertake additional administrative duties appropriate to the role.

Experience

Previous administrative experience required.

Experience using Microsoft Office 365 applications, including Sharepoint and OneDrive

Skills & Competencies

Strong organisational skills and attention to detail.

Ability to manage timelines and follow up on tasks effectively.

Strong document formatting and presentation skills.

Ability to organise documents and maintain accurate records.

Good written and verbal communication skills.

Ability to work professionally with multiple schools and departments.

Ability to maintain confidentiality where require

Ability to manage workload and prioritize effectively