Accountant

Automated Systems Co

Key Roles and Responsibilities

Policies and Procedures

• Implement the department's policies and follow the set processes in order to achieve the department's objectives.

General Ledger

• Perform day to day accounting tasks such as posting journal entries into the accounting system (i.e. accounts payable, accounts receivable, fixed assets, etc.) to the General Ledger accounts and resolve discrepancies encountered.
• Perform General Ledger reconciliation with sub ledgers (all subsidiary accounts and records will be reconciled to the General Ledger) on monthly and annual basis.
• Inform and follow-up with the Chief Accountant on reconciliation activities between the General Ledger accounts and subsidiary ledgers, in addition to recording all adjusting, closing and reversing entries to attain reconciliation in such cases (after obtaining the approval of the Chief Accountant).
• Ensure timely posting of sub-ledgers and all period end transactions in accordance with the month end closing procedures
• Compile and analyze financial information to prepare entries to accounts, such as General Ledger accounts, and document business transactions.
• Provide analysis and summaries of all accounting information as directed, ensuring key issues brought to the attention of the management.
• Record all accounting entries in accordance with the international accounting standards and accounting policies & procedures.

Account Payable

• Receive and process invoices from suppliers as well as perform invoice matching with delivery notes and purchase orders.
• Prepare bank transfers, cash payments, etc. in order to facilitate the payment process in support of ASC's operations.
• Conduct periodic reconciliation of petty cash and maintain a record of all payments made, as well as preparing monthly bank reconciliations.
• Release supplier and consultant payments as per the Finance Department purchase and credit policies.

Account Receivable

• Follow up on the collection of invoices, record all accounts receivable transactions and file all supporting documents to ensure timely completion of accounts for the month end closing.
• Follow up on the collection of daily invoices in order to record them accurately in their respective cash account.
• Prepare invoices and inform concerned parties' to ensure verification of payment documents within a set time frame.

Payroll

• Receive approved payroll summary reports from the Human Resources & Administration Department then review and compare additions and deductions.
• Process payrolls for the following: new hires, terminations, status changes, deductions, direct deposits, time sheet data, rate changes, retroactive adjustments and special pays as applicable.
• Liaise with the Human Resources & Administration Department and respond to inquiries related to discrepancies from other departments regarding payroll and HR accounting issues.
• Maintain payroll records and ensure proper approvals for adjustments to payroll.