Accounting Assistant

SARL Metropolis Distribution

Entry and Recording of Accounting Transactions:

• Recording Purchases: Enter supplier invoices (goods, services, etc.) correctly allocating expense accounts and recoverable VAT. Verify the invoices for accuracy.
• Sales Recording: Enter customer invoices, allocate products and VAT collected.
• Banking operations: Record banking transactions (deposits, withdrawals, transfers, payments by check or bank card) for each of the company's bank accounts.
• Cash Operations: Manage and record petty cash transactions (cash expenses and receipts), ensuring that supporting documentation is available for each transaction.
• Miscellaneous Operations: Enter more specific accounting entries, such as depreciation, provisions, and end-of-period adjustments, under the supervision of the accountant.

Bank Reconciliation:

• Balance Reconciliation: Compare the bank account balances in accounting with the bank statements issued by the bank.
• Discrepancy identification: Search for and identify differences between the two (checks not yet cashed, pending transfers, data entry errors, bank charges not yet recorded, etc.).
• Justification and Correction: Check each line and justify the discrepancies, then make the necessary adjusting entries so that the balances match.

Invoice and Payment Management:

• Receipt and Verification: Receive invoices, verify their compliance (legal information, amounts, applicable VAT) and reconcile them with the entry on ERP before validation.
• Accounting allocation: Assign each invoice to the appropriate accounting account (expense, fixed asset, etc.).
• Filing: Organize and classify all invoices (suppliers and customers) methodically according to the defined system.

Participation in Tax and Social Security Declarations:

• VAT return: Assist in collecting the necessary information (VAT collected and VAT deductible) for the preparation of the monthly VAT return.
• Taxes and Duties: Contribute to the preparation of information for other taxes and duties (corporate tax, business tax, etc.) under the supervision of the accountant.

Archiving and Filing of Accounting Documents:

• Physical Organization: Set up and maintain an efficient filing system for all supporting documents (invoices, bank statements, payment slips, etc.).
• Digital Archiving: Scan and index documents for quick and secure access.
• Compliance with Legal Deadlines: Ensure that documents are kept for the legally required periods.

Assistance in the Preparation of Summary Documents:

• Pre-closing: Assisting with the preparation of inventory entries (stock valuation, fixed asset tracking, etc.).
• Report production: Compile the data needed to prepare the balance sheet, income statement and notes, which are then finalized by the accountant.

Communication et Reporting:

• Internal Exchanges: Collaborate closely with other departments (sales, logistics, HR) to obtain the information needed for accounting.
• Simple Reporting: Prepare simple summary tables on supplier monitoring of Goods.