Accounting Coordinator

Scale Army

The Accounting Coordinator will support day-to-day bookkeeping and financial coordination functions across the business, helping maintain accurate financial records, organized reporting processes, and efficient operational accounting workflows. This role requires someone highly organized, reliable, and comfortable managing multiple financial and administrative responsibilities in a fast-paced environment.

Key Responsibilities

• Maintain accurate financial records and bookkeeping documentation.

• Manage and update QuickBooks records and transactions.

• Assist with payroll coordination and financial reporting processes.

• Support invoicing, billing, and expense tracking initiatives.

Accounts & Administrative Support

• Monitor invoices, payments, and operational expenses.

• Assist with reconciliations and financial record organization.

• Maintain accurate documentation and financial filing systems.

• Coordinate with leadership regarding operational financial updates and reporting needs.

Reporting & Organization

• Assist with generating financial reports and operational summaries.

• Help maintain organized accounting systems and financial workflows.

• Support process improvements related to bookkeeping and financial coordination.

Qualifications Experience

• 2+ years of experience in bookkeeping, accounting coordination, or financial administration.

• Strong QuickBooks experience required.

• Experience supporting payroll, invoicing, expense management, and bookkeeping workflows.

Skills

• Strong attention to detail and organizational abilities.

• Ability to manage financial records accurately and efficiently.

• Excellent communication and administrative coordination skills.

• Comfortable handling sensitive financial information with confidentiality.

• Highly reliable, process-driven, and organized with strong follow-through.

• Comfortable working independently in a fast-paced environment.

What Success Looks Like

• Accurate and organized financial records and bookkeeping systems.

• Timely processing of invoices, expenses, and payroll-related coordination.

• Improved financial visibility and operational organization for leadership.

• Well-maintained QuickBooks systems and financial documentation.