Accounting Sr. Specialist

The Helicopter Company

Main Responsibilities:

Work closely with his/her direct reporting line in ensuring that all accounts payable transactions are recorded in compliance with the organization s accounting procedures and IFRS, such that Financial Statements are accurate.

Assist in the implementation of the accounting system, procedures, and internal controls.

Prepare and generate, under the directions of his direct reporting line reports and statistics detailing accounts payable transactions when required.

Assist his/her direct reporting line in carrying out accounts payable period-end close including accounts analysis, when required.

Coordinate with the internal and external auditors and provide all required information to the concerned parties in order to facilitate the preparation of internal and external audit reports, respectively.

Carry out proper archiving of all documents and statements pertaining to Accounts Payable accounts.

Assist his/her direct reporting line in ensuring that the accounts payable books of account are kept up-to-date and that accounting transactions are properly checked and reviewed to ensure accuracy of records.

Receive, process, record, update and safe keep accounts payable forms and other relevant documents.

Keep his/her direct reporting line informed of significant accounts payable related issues that may jeopardize the achievement of the organization s goals.

Match invoices with supporting documents and coordinate with respective organization for any invoice related issues identified.

Identify new fixed payments and create a Recurring Invoice Template.

Create/amend a recurring invoice template. Obtain required additional approvals for recurring invoices.

Verify expense invoices against the supporting documents and coordinate with respective employees to rectify any issues identified.

Apply prepayments to the related invoice, if applicable.

Prepare the Invoice/ Group of Invoice for payment and obtain the necessary approvals to initiate payment.

Highlight delays in invoice / payment approval to Director of Accounting in order to address the matter.

Receive supporting documents for Credit/ Debit Memo processing, and validated invoice and coordinate with respective organization to rectify any issues identified.

Support in ensuring that all outstanding transactions for the period to be closed are processed in a timely and accurate manner as part of the periodic period end close process.

Review and ensure that the Petty Cash Custodian enters all petty cash vouchers correctly in the system. Coordinate with the Petty Cash Custodian to rectify discrepancy (if any).

Review the Petty Cash Replenishment Forms and verify that all Petty Cash payments are posted in the system.

Report to respective Department Manager / Head any discrepancy identified for corrective action.

Review monthly payroll sent by HR to ensure accuracy and highlight variances.

Liaise with HR to solve payroll issues identified and obtain HR approval in case of amendments.

Stay abreast of the latest applicable finance and accounting leading practices.

Maintain confidentiality in all matters related to work and information.