Accounts Payable Accountant Fiscal and Fintech LLC

1. BASIC FUNCTION AND SCOPE: To manage the entire procure-to-pay (P2P) cycle for both ROR and Coffee Desk. Responsible for ensuring timely, accurate, and properly authorized processing of all expenditures, vendor payments, and adherence to procurement policies. .

DUTIES AND RESPONSIBILITIES: The AP Accountant is responsible for ensuring all cash outflows are meticulously controlled, documented, and properly executed, establishing a strong, centralized payables process across both entities. 1. Accounts Payable and Payment Management • P2P Cycle Management: Manage the end-to-end Accounts Payable process for both ROR and CD, from invoice receipt and three-way matching (PO, GRN/Service Receipt, Invoice) through to payment execution. • Payment Processing: Prepare monthly/ bi monthly / adhoc payment batches (cheques, bank transfers) for review and approval by the Senior Finance Officer and authorized signatories. Ensure payments are released on time to maximize supplier relations and secure early payment discounts. • Supplier Relations: Maintain accurate supplier ledger reconciliations. Handle all communication regarding payment status, invoice discrepancies, and statement reconciliation for both companies. • Bank Management: Record and reconcile all AP-related bank transactions daily. Assist the Senior Finance Officer in managing the bank signatories and banking facilities related to cash disbursement. 2. Procurement and Control • Procurement Documentation: Ensure all procurement documentation (vendor contracts, LPOs, quotation comparisons) is properly filed, authorized, and compliant with the ROR/CD Finance Policy Manuals before processing any payment. • Petty Cash and Expenses: Manage and reconcile all employee expense reports and petty cash submissions. Ensure compliance with approval limits and documentation requirements. • Intercompany Payables: Accurately record all intercompany transactions that result in a payable from ROR to CD, or vice-versa, ensuring immediate communication of clearing needs to the Senior Finance Officer.

3. ERP and Audit Support • ERP Data Entry: Accurately input all vendor invoices, payments, and credit notes into the ERP system immediately upon receipt to maintain real-time payable balances. • Audit Documentation: Maintain a centralized and organized filing system (digital and physical) for all payment vouchers, bank statements, supplier statements, and tax invoices to ensure readiness for internal and external audits. • VAT Management: Support the Senior Finance Officer by ensuring all input VAT is accurately captured and properly documented on purchase invoices.

SKILLS AND ABILITIES REQUIREMENTS • Attention to Detail: Meticulous approach required for multi-entity data entry, invoice matching, and reconciliation to prevent payment errors and duplicate expense recognition. • Technical Accounting: Strong foundation in accrual accounting principles, particularly expense recognition, cost capitalization, and VAT treatment on input costs. • Process Adherence: Absolute commitment to enforcing established procurement and payment authorization workflows and thresholds. • ERP Proficiency: Proven ability to navigate, utilize, and troubleshoot the ERP system for accurate data recording and efficient report generation (e.g., AP Aging). • Communication & Negotiation: Effective written communication for managing complex vendor queries and internal disputes regarding invoice approvals. • Time Management: Ability to independently manage a high volume of transactions and meet critical payment deadlines.

• Qualifications: Bachelor's degree in Accounting, Finance, or Commerce. • Experience: Minimum 2+ years of dedicated Accounts Payable experience, preferably in the UAE and for companies managing multiple legal entities. • Technical Skills: Proven proficiency in ERP systems (experience with BB Array or similar bespoke systems is a plus), and intermediate to advanced proficiency in Microsoft Excel. • Soft Skills: High attention to detail, strong organizational skills, and excellent written and verbal communication skills for effective vendor management.