Accounts Payable Accountant

ADES Holding Company

Responsibilities & Duties

Safety:

Places Safety as a true north, while never intentionally placing employees, our processes, customers, or the communities in which we live and work at risk.
Will ensure that safety protocols are always adhered to.

Invoice Processing:
Receives, reviews, and processes vendor invoices for accuracy and completeness.
Validates proper coding of invoices to the correct general ledger accounts to ensure that the company accurately records the revenue.
Matches invoices with purchase orders and receipts to verify accuracy.
Ensures timely and accurate posting of payments to client accounts, maintaining high levels of client satisfaction.
Coordinates with other departments to ensure proper billing and payment procedures.
Supports the development and implementation of enhancements to the accounts payable process, ensuring alignment with the latest trends.

Payment Management:
Prepares and executes payment runs, including checks, electronic payments, and wire transfers, ensuring timely payment of invoices to avoid late fees and maintain good vendors relationships.
Monitors and reconciles accounts payable transactions by reviewing vendor statements and purchase orders, and conducts check for any discrepancies or inconsistencies to ensure accuracy.

Record Keeping:
Maintains accurate records of all transactions, including payments and outstanding balances.
Prepares and maintains detailed records of account statuses and payment activities to provides a comprehensive history of payments.
Maintains and updates customer files with accurate invoices, reducing errors and disputes to ensure smoother operations and enhanced efficiency.

Reconciliation and Reporting:
Performs monthly reconciliations of accounts payable sub-ledger and general ledger accounts.
Prepares and presents accounts payable reports and metrics to management

Assists with month-end and year-end closing activities, ensuring all accounts payable transactions are accurately recorded.
Assists with audits related to accounts payable, by providing detailed records of all transactions, including invoices, payments, and adjustments, which are essential for auditors to verify the accuracy of financial statements.

Education & Experience

University Degree in Accounting/Business or relevant field.

Up to 3 years of experience working as AP accountant or similar finance role.

Skills/Competencies Required

Ability to work well in a team.
Ability to build good constructive relationships with customers.
Good Understanding of AP processes and Vendor Invoice Management.
Experience with ERP system, ideally Oracle.
Detail orientation and high level of accuracy.
Positive and proactive work attitude.
Strong communicator, both via email and over the phone, and on all levels.
Excellent English knowledge, both oral and written
Understanding of basic principles of finance, accounting, and bookkeeping.