Accounts Payable Accountant

Dubizzle Mena

Key Responsibilities :

Cash Management:

• Process cash transactions, including cash in and out, and ensure accurate recording and reconciliation of cash balances.
• Send cash deposits to the bank and maintain proper documentation.

Purchase Orders (POs):

• Check purchase orders and assist initiators with PO-related inquiries or adjustments as needed.
• Verify POs against quotations to confirm pricing, terms, and approvals.
• Ensure POs are created under the correct cost allocation

Invoice & Payment Processing:

• Record supplier invoices in NetSuite under the correct accounts and cost centres.
• Perform 3-way matching (quotation, PO, and invoice) to prevent errors or duplicate payments.

Vendor and Employee Transfers:

• Prepare and execute vendor payments via bank transfers, ensuring withholding tax deductions are applied.
• Initiate transfers for employees, such as loans and advance salary payments.
• Process B2B, B2C, and C2C refunds with proper approvals and documentation.

Vendor Management:

• Create vendor accounts and maintain vendor records in the accounting system.
• Assist with vendor inquiries and resolve any payment-related issues.

Payroll, Commissions & Employee Deductions:

• Write payroll and commission checks, ensuring accuracy and obtaining necessary signatures.
• Create and update the loan deduction sheet to ensure employee loan repayments are deducted accurately from salaries.

Tax Compliance & Payments:

• Follow up on tax-related matters and obtain required signatures to facilitate tax payments to the bank.
• Ensure compliance with tax regulations and reporting requirements.
• Process tax payments on NetSuite and ensure accurate recording

Reconciliations & Cash Flow:

• Perform bank reconciliations, resolving discrepancies between bank statements and the GL
• Create a cash flow analysis to provide visibility on current cash positions and support financial decision-making.

Prepaid Accounts:

• Record prepaid expenses and perform monthly amortisation.
• Reconcile prepaid accounts and ensure timely expense recognition.

Month-End & Year-End Closing:

• Support monthly and annual financial close by ensuring all AP, tax, and prepaid entries are posted.