Accounts Payable Accountant Insightss

KEY ACCOUNTABILITIES & ACTIVITIES

Key Accountabilities

Key Activities

1. Financial Structure and Setup

Support the establishment of the company s financial and administrative structure.

Assist the Financial Manager in organizing and implementing accounting and administrative procedures.

Contribute to the setup of accounting systems, documentation workflows, and reporting mechanisms during the pre-operational phase.

Prepare financial records, registrations, and filings as required during the initial setup period.

2. Accounts Payable Processing

Handle daily accounts payable transactions, ensuring accuracy and compliance with internal procedures.

Register and post supplier invoices (including logistics and customs duty invoices) in the accounting system.

Verify invoices against purchase orders, delivery notes, and applicable tax regulations (e.g., VAT).

Process supplier payments according to agreed terms and within internal payment schedules.

3. Reconciliation and Issue Resolution

Reconcile supplier accounts regularly and resolve discrepancies through coordination with vendors and internal departments.

Respond to supplier and internal stakeholder inquiries regarding invoice status and payment details.

Ensure timely follow-up on open prepayments and aging supplier balances.

4. Petty Cash and Expense Management

Manage petty cash expenditures in line with company policies and approved procedures.

Ensure all petty cash disbursements are properly supported with documentation and recorded accurately.

5. Reporting and Documentation

Generate monthly reports related to accounts payable activities, highlighting key metrics and outstanding balances.

Maintain and archive all financial documents and records.

Support month-end closing activities by ensuring all payable entries and reconciliations are completed on time.

6. Compliance and Continuous Improvement

Ensure adherence to internal control procedures and financial policies.

Support audit requirements by providing necessary documentation and explanations for accounts payable transactions.

JOB SPECIFICATIONS

Knowledge / Skills

Experience with accounting systems (e.g., SAP, Oracle, or similar ERP).

Proficient in Microsoft Excel and financial reporting tools.

Strong attention to detail, organizational skills, and ability to meet deadlines.