Accounts Payable

ENNISMORE

Job Description

The Accounts Payable role is a vital pillar of our Finance team, ensuring every transaction is handled with accuracy, integrity, and the refined sophistication that defines the Faena experience.

KEY RESPONSIBILITIES

• Coordinate with Purchasing, Receiving, and department leaders to ensure all invoices and Purchase Orders are accurately collected, verified, and entered into the financial system.

• Match invoices against approved POs and receiving documentation to confirm accuracy before posting to Accounts Payable.

• Track payment due dates and process approved payments in alignment with Faena financial policies and vendor agreements.

• Maintain a structured, compliant filing system for all invoices, PO documentation, and receipts in both physical and digital formats.

• Proactively investigate discrepancies between supplier invoices and received goods or services to prevent delays and disputes.

• Handle supplier inquiries with professionalism, providing timely resolutions and reinforcing Faena as a trusted, high quality hospitality partner.

• Liaise with vendors to document follow ups, explanations, and outcomes, ensuring clear audit trails and transparency.

• Reconcile vendor statements with internal records to ensure payables remain current, accurate, and audit ready.

• Prepare regular AP reports including aging summaries and variance analysis to support finance leadership and strategic planning.

• Support internal and external audits by providing required documentation, clarity, and accurate records.

• Maintain impeccable audit trails and ensure all payment activities conform to Faena and corporate finance standards.

• Execute responsibilities within established SOPs, financial protocols, and Faena brand standards, ensuring consistency and operational excellence.

• Partner with Purchasing, Cost Control, Receiving, and Operations to maintain alignment on payment cycles, contract compliance, and budget considerations.

• Ensure invoices and POs are properly validated, coded, and approved by relevant HODs before processing.

• Continuously seek opportunities to enhance AP efficiency, accuracy, and innovation.

• Uphold all Health, Safety, and Environment (HSE) standards, fostering a culture of responsibility and refinement in every financial interaction.

• Perform additional duties or tasks as requested by leadership with discretion, professionalism, and commitment to excellence.

Qualifications

• Minimum 2 years of Accounts Payable experience, ideally within luxury hospitality, lifestyle brands, or high volume environments.

• Strong understanding of end to end AP cycles, vendor reconciliation, and international payment procedures.

• Working proficiency in hotel financial systems and ERP platforms (e.g., SUN, Oracle, or equivalent), with strong Excel capabilities.

• Exceptional attention to detail, analytical thinking, and time management skills.

• Ability to thrive in a pre opening environment adaptable, solutions driven, and calm under pressure.

• Demonstrates professionalism, integrity, and discretion when handling financial information and supplier relationships.

• Fluency in English; Arabic proficiency is an advantage.