Accounts Payable Officer Dynatrade Automotive Group

Key Responsibilities:

To manage and execute the company’s accounts payable operations efficiently, ensuring that all supplier invoices, staff reimbursements, and related financial transactions are processed accurately, timely, and in compliance with internal policies and accounting standards.

1. Invoice Processing & Payments

· Receive, review, and verify all supplier invoices and staff claims for accuracy, approval, and proper documentation.

· Ensure correct coding of expenses and timely entry into the accounting system.

· Prepare payment runs (cheques, transfers, or online payments) as per company policy and credit terms.

2. Vendor Management

· Maintain accurate vendor records, including contact details, banking information, and payment terms.

· Reconcile supplier statements and resolve discrepancies promptly.

· Serve as the point of contact for supplier inquiries and payment status follow-ups.

3. Financial Controls & Compliance

· Ensure adherence to internal financial controls, approval hierarchies, and audit requirements.

· Support month-end and year-end closing activities by providing AP schedules, reconciliations, and supporting documents.

· Maintain proper filing and documentation of all AP records for audit purposes.

4. Reporting & Analysis

· Prepare periodic AP reports (aging, outstanding payments, accruals, etc.).

· Assist in cash flow forecasting by providing payment commitments and schedules.

· Support management in cost control and budget monitoring activities.

5. Continuous Improvement

· Identify process improvement opportunities to enhance accuracy, efficiency, and vendor satisfaction.

· Support digital transformation initiatives such as automation or ERP integration for accounts payable.