Accounts Receivable Officer Fiscal and Fintech LLC

1. BASIC FUNCTION AND SCOPE: To manage the entire order-to-cash (O2C) cycle for both ROR and Coffee Desk. Responsible for ensuring timely and accurate invoicing, rigorous collection of receivables, and maintaining the integrity of sales and customer data. 2. DUTIES AND RESPONSIBILITIES: The AR Accountant is the primary guardian of revenue and cash inflow. This role requires specialization in collection processes and detailed coordination with Sales and Operations (Inventory/Dispatch). 1. Accounts Receivable and Collection Management O2C Cycle Management: Manage the end-to-end Accounts Receivable process for both ROR and CD, from verifying goods dispatch (Finished Goods) and invoicing through to cash receipt application and bank reconciliation. Invoicing: Ensure all customer invoices, credit notes, and commission statements are generated accurately and promptly in the ERP system, aligned with contractual terms and VAT regulations. Collections & Aging: Lead the collections process. Proactively manage the Accounts Receivable Aging Report, following up on all overdue invoices via calls, emails, and formal collection letters (as per established policy). Cash Application: Ensure all incoming cash receipts (bank transfers, retail POS deposits) are accurately and immediately matched to the correct outstanding customer invoice in the ERP system. 2. Inventory and Sales Control Sales Documentation: Review sales orders and dispatch documentation to ensure proper authorization and three-way match (Sales Order, Dispatch Note, Invoice) before final booking, verifying that revenue recognition criteria are met. Stock Movement: Oversee the financial reconciliation of finished goods inventory movements against sales recorded in the ERP system, flagging and investigating any discrepancies or unauthorized stock movements to the Senior Finance Officer. Customer Data Integrity: Maintain and update customer master files, ensuring all payment terms, credit limits, and contact information are accurate for both ROR and CD customers. 3. ERP and Audit Support System Traceability: Utilize the ERP system to generate reliable AR Aging and Collection Forecast reports (replacing reliance on external manual files). Audit Support: Provide comprehensive documentation (invoices, receipts, customer statements) for all accounts receivable balances during internal and external audits. VAT Management: Support the Senior Finance Officer by ensuring all output VAT (Output Tax) is accurately charged, captured, and documented on sales invoices. SKILLS AND ABILITIES REQUIREMENTS · Technical Accounting: Strong foundation in IFRS/Accrual accounting, particularly revenue recognition, cost of goods sold (COGS) posting, and managing customer pre-payments/deposits. · ERP Proficiency: Proven ability to navigate, utilize, and troubleshoot the ERP system for accurate invoicing, cash application, and generation of efficient AR aging reports. · Communication & Persuasion: Excellent verbal communication skills essential for effective collections, professional email correspondence, and managing customer payment disputes. · Attention to Detail: Meticulous approach required for verifying sales documentation and matching cash receipts, reducing risk of misapplication of funds. · Analytical Skills: Ability to analyze AR aging trends, identify high-risk customers, and recommend policy changes to the Senior Finance Officer. MINIMUM REQUIREMENTS (Qualifications and Experience): · Qualifications: Bachelor's degree in Accounting, Finance, or Commerce. · Experience: Minimum 2+ years of dedicated Accounts Receivable experience, preferably in the UAE and for companies managing multiple entities. · Technical Skills: Proven proficiency in ERP systems (experience with BB Array or similar bespoke systems is a plus), and intermediate to advanced proficiency in Microsoft Excel. · Soft Skills: High attention to detail, strong organizational skills, and excellent written and verbal communication skills for effective vendor management.