Admin and Logistics Officer

Christian Aid

Reporting in to the Operations Lead, the Admin and Logistics Officer will provide responsive, adaptive and flexible administrative and logistical support to the Multi-Country Cluster (MCC) team.

The role will help the MCC to deliver on the new approach to impact by making sure that colleagues and partners have what they need to get things done.

The post-holder will support logistics and smooth operations for the cluster, for Christian Aid staff and partners. The post supports senior staff to ensure that procedures are followed, and standards are met and maintained.

Some of the main areas of responsibility for the Admin and Logistics Officer include:

• Provide effective and efficient administrative and logistical support to the MCC Team so they are convening, catalysing and connecting to eradicate poverty (e.g. by supporting hosting events across the cluster), aligning with organisational values and goals.
• Carry out procurement activities in line with the organization s procurement policies, procedures, and manual.
• Act as the focal point for engagement and coordination with relevant ministries and government entities, as needed.
• Maintain asset registers and inventory records, ensuring tracking, tagging, and periodic verification of organizational assets and supplies.
• Empower collaboration through efficient and effective support to the MCC, e.g. during the launch and implementation of Christian Aid emergency appeals including organising alert and subsequent meetings, circulation of information and other activities in line with handbooks maximising impact.
• Foster a team mindset to enable the MCC to function smoothly through strong administration and logistics support under the steer of the Office Co-ordinator and Operations Lead (e.g. scheduling, support with recruitment processes, filing, maintaining key documentation support with travel administration visas, updating internal comms platforms, meetings minutes and actions followed up on, supporting logistics for convening events, and expenses, petty cash management etc).
• Provide effective support to MCC planning process and ensuring that MCC initiatives are supported and enabled and aligning with organisational values and goals.
• Manage and provide strong communication across the MCC (e.g. through intranet sites being kept up to date and user friendly, collaborating to improve).
• Provide effective support on ad-hoc organisational or divisional projects that align with organisational values and goals.
• Collaborate and communicate with teams across the organisation to share ideas and insights.
• Support management of the operational systems and procedures in dispersed offices as per Christian Aid standards and polices.