Admin Assistant

The British University In Egypt

Job Responsibilities

• Manage calendars, scheduling appointments, meetings, and events.
• Screen and respond to incoming calls, emails, and correspondence on behalf of the direct manager.
• Prepare and manage official documents, reports, presentations, and other materials as required.
• Maintain confidentiality in handling information.
• Arrange and coordinate meetings, including preparing agendas, meeting minutes, and follow-up actions.
• Organize virtual and in-person meetings, ensuring all required technology and resources are in place.
• Build and maintain effective working relationships with internal staff, external stakeholders, and academic partners.
• Maintain an organized filing system for electronic and paper records.
• Handle procurement and resource management for the direct manager s office.
• Ensure smooth daily operations of the office, including managing office supplies and equipment.
• Assist in the planning and execution of events, initiatives, and projects under the direct manager s leadership.
• Monitor the progress of assigned projects, providing updates and reports as needed.
• Undertake various duties as assigned by line manager.

Job Requirements

Educational Qualifications

• Bachelor s degree in Business Administration, Management, or a related field.
• Certification in office administration is an advantage.

Experience

• Minimum 3 years of experience in administrative or assistant roles.
• Previous experience in an academic or higher education setting is highly desirable.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with scheduling software and virtual meeting platforms (e.g., Zoom, Teams).
• High level of attention to detail and problem-solving skills.
• Ability to work independently and under pressure.

Competencies

• Interpersonal Skills
• Collaboration
• Integrity & Accountability
• Results Focus