Admin Assistant

Paxeramed Corp

Key Responsibilities:

• Oversee day-to-day office operations, ensuring a well-organized and professional work environment.

• Provide comprehensive administrative support, including calendar management, correspondence, and document preparation.

• Organize and maintain records, databases, and filing systems.

• Supervise office supplies and equipment, ensuring they are stocked, serviced, and fully functional.

• Manage vendor relationships related to office administration and services.

• Lead procurement activities, including vendor sourcing, purchase orders, contract management, and budget tracking.br>Attend meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on action items.

• Schedule, organize, and facilitate internal and external meetings and workshops.

• Arrange business travel and accommodation for staff when required.

• Assist in planning and executing projects, monitoring progress, and preparing reports for management.

• Support onboarding and orientation of new team members, ensuring smooth integration.

• Process expense reports, invoices, and other financial documentation.

Qualifications:

• 3 5 years of progressive experience in office management, administration, or procurement, ideally within a technical or project-based environment.

• Proficiency in Salesforce (required).

• Strong leadership, organizational, and time management skills.

• Excellent written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

• Proven ability to capture and distribute accurate meeting minutes and follow up on action points.

• High level of discretion, professionalism, and adaptability in a fast-paced environment.