ADMIN ASSITANT

Confidential Company

· Manage incoming and outgoing calls, ensuring timely responses.

· Respond promptly to emails and client inquiries.

· Receive and handle customer inquiries professionally.

· Update the sales & Leasing team on upcoming events and provide necessary support.

· Operate and update the CRM system with Fresh leads, Lead shuffling, Follow-ups on existing leads, uploading leads from portals (Bayut, Property Finder, Dubizzle).

· Prepare and submit daily and monthly lead reports.

· Prepare client documents for project launches.

· Manage client and developer contracts efficiently.

· Organize, file, and maintain client and company records.

· Draft and revise legal and sales-related documents including Agent-to-Agent Agreements, Agent-to-Agent Agreements, Referral Agreements, MOU Addendums, Tenancy Contracts, Offer Letters/Leasing Offers, Deal Information Forms, Expressions of Interest (EOIs), KYC forms.

· Communicate and register with developers and agencies.

· Register clients on developer portals (e.g., Modon, Eagle Hills, and others during launches).

· Prepare and submit sales offers and payment plans.

· Coordinate driver schedules and track driver overtime

· Order and manage office supplies.

· Maintain office cleanliness and ensure smooth day-to-day operations.

· Follow up on brokerage courses and licensing requirements.

· Ensure employee adherence to company policies.

· Provide general administrative support to Sales, Marketing, HR, Accounts, Listings, and assist with directives from the CEO.