Job Description

Roles & Responsibilities

Administrative & Office Support

Handle day-to-day administrative tasks for the company
Manage incoming and outgoing correspondence and document filing
Organize company records, licenses, registrations, and official documents
Coordinate signatures, notarization, and document legalization when required
Schedule meetings, prepare agendas, take minutes, and follow up on action items
Support travel arrangements, office supplies, vendors, invoices, and basic procurement
Assist management with reports, presentations, and administrative coordination
- Receive and register legal requests from internal departments (Commercial, Operations, Finance, Technical, etc.)
- Ensure requests are complete and clarify requirements with internal stakeholders when needed
- Coordinate all legal inquiries and documentation with external legal advisors
- Track each legal matter from initiation through review, approval, signature, and execution
- Follow up with legal advisors and internal teams to ensure timely progress and closure
- Maintain clear trackers, status updates, and records of all legal requests

Document Control & Records Management

Qualifications & Experience

Bachelor's degree in Law, Business Administration, or a related field
Minimum 3-5 years of experience in legal administration, paralegal coordination, or corporate administration
Experience dealing with external law firms, advisors, or regulators is a strong plus
Prior exposure to multi-department coordination is preferred

Skills & Competencies

Strong organizational, coordination, and follow-up skills
Excellent written and verbal communication skills
High attention to detail and process discipline
Ability to manage multiple requests simultaneously
Professional handling of confidential information
Proficient in Microsoft Office (Word, Excel, Outlook); experience with trackers or ERP systems is a plus

Admin Coordinator -Blu EV Orascom Investment Holding