Admin Coordinator Jurong International

1. Administrative & Project Support

Schedule project meetings and coordinate suitable time slots with team members.

Prepare and arrange meeting rooms, ensuring all facilities and resources are ready.

Handle daily administrative tasks, including correspondence, filing, and document control.

Support logistics such as travel, accommodation, and site access for team members and visitors.

Facilitate onboarding of new joiners, including workspace preparation, induction schedules, and coordination with HR/IT.

Act as the focal point for office supplies and stationery, ensuring stock management and replenishment.

Assist the Project Office Administrator in internal coordination and communication across teams.

Ensure compliance with company administrative policies, procedures, and reporting requirements.

2. Learning & Development (L&D) Support

Assist in coordinating and administering training programs, workshops, and learning initiatives (in-person and online).

Maintain training schedules, calendars, attendance records, and resource libraries (materials, templates, survey results, pictures).

Support the collection, analysis, and reporting of training feedback to drive continuous improvement.

Coordinate pre- and post-training assignments, including competency assessments from participants and line managers.

Curate and track monthly Knowledge Transfer Program (KTP) reports in collaboration with L&D leads.

Disseminate relevant L&D-related communications and updates to stakeholders.

When required, represent the L&D team under guidance of senior leadership in client-facing discussions.