Administration & Facilities Team Leader

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1. Office & Facility Management

• Supervise daily maintenance, housekeeping, and facility operations to maintain a clean, safe, and well-functioning work environment.
• Monitor preventive maintenance schedules for air conditioning, electricity, plumbing, and other building systems.
• Follow up on electricity and water meter readings, and ensure timely payment of related utility bills.
• Follow up on fire extinguishers and fire-fighting systems across all company premises, ensuring regular inspection, maintenance, and compliance with safety standards.
• Ensure proper waste management and cleanliness standards across all branches.

2. Vehicle & Transportation Management

• Manage the company vehicles, including vehicle registration, insurance, maintenance, and fuel consumption tracking.
• Supervise drivers schedules, Work missions, and compliance with company policies.
• Plan and approve transportation requests for employees and deliveries.

3. Procurement & Supplies

• Manage purchasing requests for office supplies, furniture, and equipment in coordination with the Purchasing Department.
• Maintain vendor databases and negotiate with suppliers to ensure best prices and service quality.
• Monitor stock levels and ensure timely replenishment of consumables.

4. Contract & Service Management

• Review, renew, and follow up on contracts for maintenance, security, insurance, and cleaning services.
• Evaluate service providers performance and ensure compliance with contract terms.
• Handle administrative payments and coordinate with the finance department for settlements.

5. Communication, Documentation & Government Relations

• Oversee incoming and outgoing correspondence, memos, and administrative reports.
• Maintain accurate filing systems for contracts, invoices, and correspondence.
• Coordinate with the Legal Affairs Department to follow up on all matters related to El Dokki District, including permits, inspections, and compliance requirements.
• Ensure smooth internal communication between departments and management.

6. Coordination & Support

• facilitate communication and cooperation between the Operations Department and other divisions on facility and administrative issues.
• Support HR and Finance departments with overtime, logistics, events, and office arrangements.
• Handle any additional administrative tasks assigned by management.