Job Description

Roles & Responsibilities

Key Accountabilities / Responsibilities:

Key Activities

Quotation

Liaise with Finance Officer in timely delivery of cheques payments to suppliers, receiving invoices and other financial claims from suppliers and forward to finance.
Prepare and submits complete, accurate and appropriate procurement and payment documents for approval and processing

Procurement

Contribute to the preparation and monitoring of the AAAR office supplies needs;
Issue stationery and other office supplies to AAAR staff, maintaining up-to-date record of issues.
Prepare regular reports of items used and stocks on hand.
Ensure that office requirements from stationery and office supplied are maintained all the time with a reasonable (one month) stock
Collect bids and offers from suppliers of all AAAAR offices procurements as requested by program and admin staff by following procurement manual procedures
Work with the ActionAid technical officers and coordinators on the planning of their procurements needs in order to ensure timely provision of commodities or services.
Ensure that the complete supporting and approval processes are accompanied with the procurement requests.
Coordinate with Programme and Finance team to ensure that high standards of accountability and transparency are followed in all of the procurement and logistical operations.

Administration

Help in prepare and maintain the AAAR physical inventory list.
Maintain contact lists of AAAR staff, partners, government agencies, NGOs and private sector representatives.
Supervise Care Takers daily office cleaning schedule

Logistics

Manage vehicles movement and prepare daily drivers schedule
Support Administration and Operations Manager in organizing programs workshops/meetings
Assist in travel arrangements and logistic support locally and internationally
Maintain a schedule for the use of the AAAR Conference room
Control movement of visitors/suppliers/trainees inside office and do not allow entry to staff offices before coordination with concerned staff member

Other

Ensure individual monthly work plans and progress reports are submitted to line manager regularly
Be responsible to adhere/ Comply with approved organisational policies and procedures
Perform such other duties as may be assigned by Line Manager

Desired Candidate Profile

A Bachelors degree in Business Management/Business Administration or any relevant qualification or extensive work experience.

At least three to five years relevant experience from a reputable organization, preferably an INGO.
Basic knowledge of Microsoft Office applications
Working in multi-cultural environment
Working in international organisations

Excellent communications skills, verbally and in writing (English/Arabic) a

Strong and proven interpersonal skills that enhance one s ability to work as a member
Networking & Interpersonal
Planning & Organizing
Time Management
Facilitation & Coordination
Fluency in written and spoken English and national language
MS Office

Administration Volunteer ActionAid