Job Description

Roles & Responsibilities

Missions

Prepare, draft and update administrative documents and files

Managing letters, emails, reports and archives

Track contracts, orders, quotes, invoices and regulatory documents

Update databases, dashboards and tracking tools

Plan and organize the interventions of the technical teams

To monitor the progress of work, construction sites or technical projects

Managing service requests, priorities, and emergencies

Verify the conformity of technical documents (forms, reports, intervention reports)

To serve as a point of contact between administrative and technical services

Communicating with suppliers, service providers, clients and internal teams

Ensuring the flow of information and a clear understanding of instructions

Assist technical managers in preparing meetings and presentations

Managing schedules, meetings, travel, and reservations

Organize the logistics related to the technical teams (equipment, stocks, orders)

Monitor equipment status and manage maintenance requests

Monitor compliance with internal processes and work standards

Suggest improvements to optimize the organization

Collect indicators and participate in quality and safety monitoring

Profile

Organized, meticulous, and versatile

Excellent communication and team coordination

Prioritizing and tracking files

Autonomous, responsive and proficient in office software

Administrative and Technical Coordinator
Client of emploipartner

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