Administrative Assistant

EnerMech Ltd

Key Responsibilities

• Provide administrative support to project teams, engineers, and management
• Maintain and manage project documentation, including contracts, reports, and technical records
• Assist in document control processes in line with client and project requirements
• Coordinate meetings, prepare agendas, and record minutes (MOM)
• Handle correspondence with clients, vendors, and internal stakeholders
• Support mobilization and onboarding processes (visa documentation, certifications, etc.)
• Maintain employee records, certifications, and compliance documentation
• Coordinate travel arrangements, accommodation, and logistics for site personnel
• Track and manage office and site-related documentation submissions
• Assist in procurement coordination and vendor communication
• Ensure adherence to company policies, HSE guidelines, and client standards