Administrative Assistant
KELLER FONDATIONS SPECIALES
Posted 30+ days ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Ensures the organization, coordination and monitoring of actions carried out by the Management.
- Provides ongoing administrative support to the Management in the day-to-day management of its activities.
- Handles assigned files in connection with Management, internal departments and external stakeholders.
- Writes, enters and formats administrative and professional documents according to received guidelines.
- Prepares and organizes meetings (invitations, agenda, materials, minutes) as well as business trips.
- Creates, classifies, updates and ensures the confidentiality of files and archives.
- Ensures the management, monitoring and updating of insurance files.
- Prepares and ensures the monthly reporting of the Directorate's activity.
- Participates in the preparation and monitoring of public and private tenders, under the supervision of the Director and in coordination with the technical-commercial framework (preparation of the administrative file, contribution to the technical report).
- Provides assistance in managing commercial activity, under the direction of Management.
- Ensures the smooth flow of information between Management and the various departments; drafts internal service notes from oral or handwritten instructions, submits them for validation and signature, then ensures their distribution.
- Provides in-person and telephone reception for the Management.
- Writes and/or centralizes meeting minutes.
- Performs standard secretarial and office tasks.
- May be responsible for purchasing supplies and monitoring the day-to-day operations of the office
Desired Candidate Profile
- University level (Bachelor's +3/Bachelor's +4)
- Perfect command of French and English
- My proficiency with office software: Word, Excel, PowerPoint, Outlook.
- Excellent administrative and professional writing skills
- Knowledge of administrative procedures and the functioning of a Directorate.
- Ability to prepare and follow up on meetings, files, reports and calls for tenders (desired).
- Good management of schedules, placements and priorities.
- Knowledge of commercial management, insurance and administrative follow-up appreciated.
- Residence in Rouiba or surrounding areas preferred; otherwise, autonomy in travel (personal vehicle).
Company Industry
- Construction
- Civil Engineering
Department / Functional Area
- Administration
Keywords
- Administrative Assistant
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KELLER FONDATIONS SPECIALES
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