Administrative Assistant

Client of Kalamntina

Responsibilities

• Provide day-to-day administrative support to ensure smooth office operations and effective coordination across teams.
• Manage office records, filing systems, and administrative documentation while maintaining accuracy and confidentiality.
• Coordinate meetings, appointments, and calendars for internal teams and management when required.
• Prepare letters, memos, reports, and general administrative correspondence.
• Support office procurement activities and maintain office supplies and inventory records.
• Coordinate travel arrangements, accommodation bookings, and logistics for employees and visitors when needed.
• Follow up on administrative requests and ensure timely completion of assigned tasks.
• Coordinate with vendors, service providers, and external stakeholders regarding office-related requirements.
• Support the organization of meetings, workshops, and events, including logistics and administrative arrangements.
• Maintain and update administrative databases, trackers, and office records.
• Support the implementation of administrative policies, procedures, and internal office guidelines.
• Assist different departments with administrative requirements and ensure smooth communication between teams.
• Handle incoming correspondence, phone calls, and office inquiries professionally.
• Support administrative process improvements to enhance office efficiency and workflow.

Qualifications

• Bachelor s degree in Business Administration or a related field.
• Minimum of 3 7 years of experience in an administrative role.
• Previous experience in NGOs or international organizations is preferred.
• Strong command of Arabic and English, both written and verbal.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities in a dynamic work environment.
• Strong organizational skills with high attention to detail.
• Professional communication and stakeholder coordination skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

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