Administrative Assistant
Top Notch Consultancy
Posted on 15 Oct
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Experience
2 - 4 Years
Education
Bachelor of Business Administration(Management)
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Responsibilities:
- Manage daily administrative tasks of the Legal Department, including correspondence, filing, scheduling, and documentation control.
- Prepare, format, and proofread legal documents, contracts, and official correspondence under the guidance of the Legal Team.
- Maintain physical and electronic filing systems for contracts, legal opinions, and governance documents.
Coordination and Communication:
- Serve as a point of contact between the Legal Department and other departments (Procurement, HR, Finance, Projects, etc.) to facilitate document circulation and follow-ups.
- Coordinate with external law firms, notaries, and government authorities for document submissions, certifications, and legalization processes.
Document and Data Management:
- Assist in maintaining the legal database and contract tracking registers.
- Support the management of digital records and ensure compliance with internal document control policies.
- Prepare summaries, status tables, and periodic reports for the General Counsel and Legal Counsel(s).
Desired Candidate Profile
Bachelors degree in Business Administration, Law, or a related field.
2 to 4 years of experience in administrative or executive support, preferably in a legal, corporate, or professional services environment.
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with document management systems is an asset.
Excellent command of English and Arabic (written and spoken); French is an asset.
Familiarity with legal or corporate documentation processes is desirable.
Personal Attributes:
- High level of professionalism, integrity, and discretion.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to manage time effectively and work under pressure.
- Team-oriented with a proactive and positive attitude.
Company Industry
- Construction
- Civil Engineering
Department / Functional Area
- Administration
Keywords
- Administrative Assistant
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Top Notch Consultancy
A construction firm based in Lebanon and KSA is currently seeking an Administrative Assistant in Lebanon within its Legal Department. This is an excellent opportunity for a professional with 2 to 4 years of experience to provide comprehensive administrative support within a legal environment.