Administrative Assistant
Decima International
Posted 30+ days ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
You will perform a wide variety of administrative and support services. You will be accountable for processing invoices, scheduling meetings, maintaining meeting minutes, and maintaining calendars and travel itineraries. You will also assist the team with the maintenance of databases and the tracking and preparation of reports, budgets, and financials. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our clients' objectives.
RESPONSIBILITIES
- Facilitate, schedule, and arrange project meetings while maintaining accurate meeting minutes and action items
- Coordinate the processing of invoices and manage travel itineraries
- Manage the calendars for the management team
- Manage office expenses, supplies, and maintenance
- Efficiently archive various types of documents
- Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks
- Assist in preparing reports and PowerPoint presentations for management that detail progress, findings, and recommendations
- Perform other related duties as required and assigned
Desired Candidate Profile
Required Qualifications
- Bachelor's degree or equivalent from a reputable university
- 5+ years of administrative experience
- Fluency in written and spoken English
- Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams
- Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork
- Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers
- Experience in developing various types of reports, targeting different audiences
- Experience in client-facing positions
Preferred Qualifications
- Experience within an engineering, construction, or related organization is highly preferred
- Experience working with executives, as well as government and public officials
Company Industry
- Construction
- Civil Engineering
Department / Functional Area
- Administration
Keywords
- Administrative Assistant
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