Administrative Assistant
Inspire company
Employer Active
Posted 12 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Provide comprehensive administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Maintain organized filing systems, both electronic and physical, ensuring easy retrieval of documents and records.
- Serve as the primary point of contact for internal and external communications, handling inquiries and directing them appropriately.
- Assist in organizing company events, meetings, and conferences, including logistics, catering, and materials preparation.
- Monitor and order office supplies, ensuring inventory levels are maintained and cost-effective purchasing is practiced.
- Support the onboarding process for new employees by preparing workstations, coordinating orientation schedules, and managing documentation.
- Handle confidential information with discretion and maintain a high level of professionalism at all times.
- Track and process expense reports, invoices, and other financial documents in accordance with company policies.
- Collaborate with various departments to support special projects and ensure seamless office operations.
Desired Candidate Profile
- 3-5 years of proven experience in an administrative or office support role.
- Excellent organizational and multitasking abilities, with keen attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to prioritize tasks and work independently in a fast-paced environment.
- Demonstrated professionalism and discretion when handling sensitive information.
- Strong interpersonal skills and a customer-service oriented mindset.
- Ability to adapt to changing priorities and manage multiple deadlines.
- Experience coordinating meetings, travel, and events.
- Reliable, punctual, and committed to maintaining a positive office atmosphere.
Company Industry
- Medical
- Healthcare
- Diagnostics
- Medical Devices
Department / Functional Area
- Administration
Keywords
- Administrative Assistant
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