Administrative Assistant (Admin & Operations Support)

PANATIX Analytical System

Key Responsibilities

• Manage daily administration tasks and ensure smooth office operations.
• Serve as the first point of contact, handling incoming calls, visitors, and messages, and routing external requests to the appropriate team member while ensuring proper follow-up.
• Track ongoing actions, follow up with internal team members and external parties, and ensure timely closures.
• Maintain structured reporting by issuing administrative updates and summaries, ensuring consistency and completeness.
• Support basic HR administration (attendance, leave tracking, onboarding coordination, employee file organization).
• Support basic accounting/admin coordination (collecting invoices/receipts, filing, organizing payment/expense documentation, coordination with accountant).
• Support logistics and procurement coordination (couriers, shipments, tracking deliveries, supplier follow-ups, document collection).
• Assist in organizing meetings, internal events, trainings, and required arrangements.
• Handle occasional outdoor assignments (banks, government entities, vendors, service providers) when needed and coordinate with any external admin agents/clerk.
• Coordinate travel logistics for team members and external visitors (hotel bookings, transport/flight arrangements when required, confirmations, itineraries, and visitor coordination).

Requirements

• Bachelor s degree (BSc/BA) in Business Administration, HR, Accounting, Law, or a related field.
• 2+ years of experience in an administrative role (office admin / admin assistant / operations assistant).
• Strong follow-up mindset: you don t wait to be reminded.
• Excellent organization, documentation, and reporting skills.
• Professional communication (email/phone/WhatsApp) in Arabic and English.
• Good working knowledge of MS Office (Word/Excel) and Google tools.
• High integrity and ability to handle confidential information.
• Ability to work under deadlines and manage multiple priorities.

What We Offer

• Stable role in a growing technical company with clear structure and responsibilities.
• Professional work environment and direct exposure to real operational workflows.
• Competitive package based on experience.