Administrative Assistant
One Sixty One
Posted on 18 Sep
Send me Jobs like this
Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
- Assist in the recruitment process, including posting job openings, scheduling interviews, and following up with candidates.
- Purchase and manage office supplies and ensure availability of required materials.
- Make travel arrangements for executive management (flights, hotels, transportation, and itineraries).
- Prepare contracts for new clients and follow up on related documentation.
- Follow up with clients regarding due payments and maintain proper records.
- Answer and direct phone calls; greet and assist visitors.
- Schedule and coordinate meetings, appointments, and calendars.
- Prepare communications such as memos, emails, reports, and other correspondence.
- Maintain and organize filing systems (both electronic and physical).
- Collate and distribute incoming and outgoing mail.
- Support bookkeeping and basic account management tasks as required.
- Assist in coordinating company events and staff activities.
- Perform other administrative duties as assigned.
Desired Candidate Profile
- Minimum of 4 years and up to 6 years of proven experience in an administrative or office support role.
- Full-time, on-site availability with a commitment to maintaining a professional office presence.
- Exceptional organizational and multitasking abilities, with keen attention to detail.
- Strong written and verbal communication skills in English; proficiency in Arabic is a plus.
- Demonstrated ability to handle confidential information with discretion and integrity.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to prioritize tasks and meet deadlines in a fast-paced, dynamic environment.
- Excellent interpersonal skills, with a customer-oriented mindset.
- Experience supporting executive or senior management is highly desirable.
- Adaptability and willingness to take initiative in problem-solving and process improvement.
Company Industry
- Architecture
- Interior Designing
Department / Functional Area
- Administration
Keywords
- Administrative Assistant
Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at abuse@naukrigulf.com