Administrative Assistant

Client of hirelebanese

Answering Calls: Operators answer incoming calls and greet callers in a professional and courteous manner. They must be adept at quickly assessing the nature of the call and routing it appropriately.

Taking Messages: If the intended recipient of a call is unavailable, operators take messages and relay them accurately to the intended party.

Maintaining Records: Operators often maintain call logs and records, tracking the volume and nature of incoming and outgoing calls.

Managing Communication: Secretaries handle various forms of communication, including emails, phone calls, and written correspondence. They ensure messages are relayed accurately and timely.

Document Preparation: They assist in creating, formatting, and proofreading documents such as reports, presentations, memos, and letters.

Administrative Support: Secretaries provide general administrative support, which may include photocopying, scanning, faxing, filing, and organizing documents.

Visitor Management: They greet visitors, clients, and other guests, ensuring a positive and professional experience.

Confidentiality: Secretaries often deal with sensitive information and must maintain a high level of confidentiality and discretion.

Preparing Court Filings: Secretaries shall be able to format and assembler documents for court filings.

Typing Speed and Accuracy: Law firms often deal with a high volume of documentation, including legal briefs, contracts, emails, and court filings. A secretary needs to type quickly and accurately.

Proofreading and Editing: Legal documents must be error-free to maintain their credibility and professionalism. Secretaries should have excellent proofreading skills to catch grammatical errors, typos, and inconsistencies.

Formatting Skills: Legal documents often have specific formatting requirements set by courts and jurisdictions. Secretaries should be skilled at formatting documents, using proper headings, margins, line spacing, and fonts to comply with these standards.

Document Conversion: Legal documents might need to be converted between different formats (e.g., Microsoft Word to PDF) for various purposes. Secretaries should be able to perform these conversions accurately.

Track Changes and Version Control: When attorneys review and edit documents, secretaries may need to track changes and maintain version control. Proficiency in using track changes features in word processing software is essential.