Administrative Assistant

SALLAUM LINES DMCC

Who are we looking for?

We are seeking a highly organized and detail-oriented Administrative Assistant to provide general administrative support across various departments. The ideal candidate will be responsible for managing day-to-day office operations, scheduling meetings, handling communications, and ensuring the smooth functioning of office tasks. The Administrative Assistant will play a key role in supporting teams and maintaining efficient office workflows.

What will you do:

• Manage office supplies, inventory, and order when necessary.
• Oversee office cleanliness and ensure all office equipment is in working order.
• Coordinate office meetings.
• Answer phone calls, direct inquiries, and send messages.
• Draft, format, and proofread documents.
• Respond to emails and correspondence in a timely manner.
• Organize and schedule appointments, meetings, and travel arrangements for executives and staff.
• Prepare meeting agendas as needed.
• Maintain and organize files, both electronic and physical.
• Manage incoming and outgoing mail and deliveries.
• Serve as the first point of contact for visitors, clients, or external partners.
• Handle inquiries with professionalism and courtesy.
• Support project teams with various tasks and deadlines.
• Perform other administrative duties as required.

What do we expect of you?

• Bachelor s degree in business administration or a related field preferred.
• 3-4 years of experience in an administrative role, office support, or customer service.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office equipment (printers, etc.).
• Attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive and self-motivated with a strong sense of initiative.
• Positive attitude and strong work ethic.
• Team player with the ability to work independently.
• Time-management skills and the ability to prioritize tasks.
• Knowledge of office management software
• Proficient in English, French and Arabic

What do we have to offer?

You are guaranteed an exciting position in a dynamic, growing, and fast-paced environment.

Our desire is to see each employee achieve his/her highest potential. We will do our best to provide the opportunity and offer training, education, and guidance whenever possible.

We commit to providing a supportive, collaborative, and healthy working environment based on fairness and honesty with our employees.

We provide a fair, equitable, and competitive package in relation to responsibility and performance.