Administrative Cashier, BLS - Administration

BMMI

Responsibilities:

• Ensure processing of stock allocation, return material authentication, stock rotations, goods return notes (GRN), and filing of all documents related to outbound transactions are completed within the time frame.
• Input and process all approved and authorised sales orders including receipt of customer POs, processing invoices, credit notes and more, in coordination with the Sales team.
• Liaise with the sales team and guide them to initiate corrections in the Purchase Order if the need occurs.
• Maintain missing invoice reports and ensure all relevant documents are filed fully for future reference.
• Liaise with the Operations team to facilitate the release and picking of orders through the system.
• Co-ordinate with the inbound supply chain team to do necessary price changes, stock releases and reservations.
• Receive, record, and deposit cash from cash sales drivers with the Head Cashier.
• Prepare departmental petty cash requests, maintain petty cash records, and provide a monthly balance statement to the Admin Manager.
• Coordinate with the sales and operations team to ensure good customer service and on-time deliveries.
• Input all approved and authorised stock adjustments.
• Check actual stocks against records and report discrepancies to the Assistant Admin Manager / Admin Manager.
• Update goods in the system with the correct landed costs as soon as they are cleared.
• Maintain accurate records of receipts and issues on the stock record system, and key performance indicators, to provide access to up-to-date and accurate stock information whenever required.
• Check and file all invoices and credit notes, ensuring no records are missing and highlighting any discrepancies found.
• Ensure that all price reductions and discount deals have been approved correctly.
• Carry out ad hoc duties as and when required for the company within the scope of his/her skills and experience.