Administrative Clerk

UNRWA

Responsibilities

• Maintains and organizes general files, filing/archiving systems (manual and digital), inventory listings, and personnel records; performs data entry on the designated database system; verifies and updates records in prescribed formats using standard computer applications; prepares and types routine correspondence, certificates and generates reports as required.
• Follows up and checks on the receipt and the issuance of supplies and equipment with the related Division/ Offices; raises Purchase Requests (PRs) and Warehouse Stock Transfer Orders (WSTO) for ERP system to services and goods.
• Prepares logistical arrangements for meetings, workshops, and orientation sessions; Assists the assigned office with budget requirements, receivables, and payable bills.
• Under the supervision of their direct supervisor, contacts beneficiaries to address issues that have been raised, provides support on online services and addresses inquiries related to assigned programmatic services.
• In Health Centers/Offices, ensures that patients are admitted in an orderly manner through the Queuing System; verifies patient eligibility for medical services prior to registering them on the e-health system; registers new patient files on the e-health system, and updates their profiles with each visit; as applicable, processes out-patient referrals, follows up on medical hardship cases and processes hospitalization bills.
• Performs other duties as may be assigned by the supervisor.

Competencies

• Following Instructions and Procedures
• Applying Technical Expertise
• Relating and Networking
• Coping with Pressure and Setbacks -Other Competencies not listed under Functional and Leadership Excellent computer skills