Administrative Coordinator

Ghanem Designs

Coordinate and oversee daily administrative operations to ensure smooth workflow within the office.

• Serve as the primary point of contact for internal and external communications, including scheduling meetings and managing correspondence.
• Support project teams with document preparation, filing, and record-keeping in alignment with company standards.
• Maintain and update office systems, databases, and records to ensure accuracy and accessibility.
• Assist in organizing company events, meetings, and travel arrangements for staff and management.
• Monitor office supplies inventory and coordinate procurement to ensure resources are available as needed.
• Prepare reports, presentations, and other documents for management and project teams.
• Facilitate communication between departments to support project timelines and deliverables.
• Handle confidential information with discretion and professionalism.
• Contribute to process improvement initiatives to enhance administrative efficiency.

Minimum of 1 to 3 years of experience in an administrative or office coordination role.

• Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Demonstrated problem-solving skills and resourcefulness.
• Ability to work independently and as part of a collaborative team.
• Professional demeanor and strong interpersonal skills.
• Experience handling confidential and sensitive information.
• Flexibility to adapt to changing priorities and business needs.