Administrative Executive

VFS Global Egypt

- Manage day to day administration while ensuring cost control on regular expenses.
- Co-ordinate with employees, housekeepers, vendors etc. for procurement, repair & maintenance of day to day office facilities.
- Manage day to day requirements for petty cash by preparing vouchers and making reports for payments to cellular service providers, entertainment facilities providers and other vendors.
- Maintain records of telephone, mobile, electricity, ACs and other vendor bills etc. to ensure timely payment of bills after seeking approvals. Process bills to accounts for payments and maintain receipts of invoices. Ensure filing of claims and recovery.
- Process material management payments through SAP.
- Respond to inquiries & troubleshooting and ensure internal customer satisfaction of all stakeholders.
- Responsible for the procurement of landline, video conferencing and cell phone communication equipment.
- Ensure efficient vendor performance evaluation and commercial negotiation.

- Ensure timely payments to vendors, landlords etc.

Self-starter with ability to work on own initiative
Excellent Communication skills (Verbal and Written)
Good Team player
Ability to multi task
Good Problem-solving skills with relevant experience in (procurement, supply chain, vendor management, etc.,)