Administrative Officer

SEA Ventures

• Provide administrative support in planning, organizing, and executing project tasks.
• Assist in monitoring project/programs schedules, deadlines, and deliverables.
• Maintain files, documents, and records in an organized and up-to-date manner.
• Collaborate with team members to ensure efficient progress toward project/programs objectives.
• Communicate effectively with internal teams to ensure clarity and coordination.
• Act as a liaison between internal departments, external partners, and clients.
• Assist in preparing reports, presentations, and related documentation.
• Conduct research, collect and analyze data as required.
• Enter data, maintain databases, and ensure accurate records.
• Copy, scan, file documents, and take notes when necessary.
• Handle incoming and outgoing correspondence including emails, letters, and packages.
• Coordinate schedules, appointments, meetings, and logistics arrangements.
• Organize logistics for meetings, events, and workshops.
• Support relationship-building with clients and stakeholders.
• Proactively identify and resolve workplace issues and inefficiencies.
• Monitor expenses and assist in tracking budgets.
• Ensure compliance with health, safety, and security standards.
• Uphold high standards of customer service and professionalism.
• Maintain office efficiency by organizing administrative systems and procedures.
• Manage office supplies and coordinate reorders as needed.
• Ensure the cleanliness, safety, and upkeep of the office environment.
• Resolve client concerns with discretion and professionalism.
• Maintain product/service quality and availability where applicable.
• Attend meetings and prepare Minutes of Meeting (MoM) when required.
• Track project/program or operational progress and adjust as necessary.
• Represent the company on internal or external committees/organizations.
• Accurately complete tasks assigned by the manager in a timely manner.
• Provide support to other team members as needed.
• Maintain professional conduct and observe business etiquette at all times.
• Additional other tasks may be assigned as needed.

Other:

• Flexibility to accommodate after-hours commitments as needed
• Willingness to work on weekends when necessary
• Flexibility to travel as needed