Administrative & Receptionist Assistant

Noatum

Front Desk Management:

• Greeting Visitors: Welcome and assist visitors, ensuring they feel comfortable and are directed to the appropriate person or department.
• Phone Management: Answer, screen, and forward incoming phone calls. Provide basic information when needed.
• Mail Handling: Receive, sort, and distribute daily mail and deliveries.

Administrative Support:

• Scheduling: Manage appointments and maintain the company calendar. Schedule meetings and coordinate meeting rooms.
• Office Supplies: Order and maintain inventory of office supplies. Ensure the reception area is tidy and presentable.
• Clerical Tasks: Perform various administrative tasks such as filing, photocopying, transcribing, and faxing.

Communication:

• Internal Communication: Facilitate communication within the office by distributing memos, announcements, and other important information.
• External Communication: Handle correspondence, including emails and letters, and provide basic and accurate information to clients and visitors.

Event Coordination:

• Meeting Coordination: Assist in planning and organizing meetings, including preparing agendas and taking minutes.
• Event Planning: Help organize company events, such as conferences, workshops, and social gatherings.

Compliance and Security:

• Safety Procedures: Follow and enforce office safety procedures. Control access via the reception desk and issue visitor badges.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality.