Administrative & Receptionist Assistant

Noatum

Front Desk Management:

• Welcome and assist visitors, ensuring they feel comfortable and are directed to the appropriate person or department.
• Answer, screen, and forward incoming phone calls. Provide basic information when needed.
• Receive, sort, and distribute daily mail and deliveries.

Administrative Support:

• Manage appointments and maintain the company calendar. Schedule meetings and coordinate meeting rooms.
• Order and maintain inventory of office supplies. Ensure the reception area is tidy and presentable.
• Perform various administrative tasks such as filing, photocopying, transcribing, and faxing.

Communication:

• Facilitate communication within the office by distributing memos, announcements, and other important information.
• Handle correspondence, including emails and letters, and provide basic and accurate information to clients and visitors.

Event Coordination:

• Assist in planning and organizing meetings, including preparing agendas and taking minutes.
• Help organize company events, such as conferences, workshops, and social gatherings.

Compliance and Security:

• Follow and enforce office safety procedures. Control access via the reception desk and issue visitor badges.
• Handle sensitive information with discretion and maintain confidentiality.