Administrative Secretary

Eldib & Co

Key Responsibilities:

• Provide comprehensive administrative support to a specific Department by managing calendars, scheduling meetings, and coordinating appointments.
• Create, format, edit, and proofread legal documents, memos, and reports, maintaining accuracy and confidentiality.
• Serve as the primary point of contact for the department, answering and directing calls and emails professionally.
• Greet and assist clients and visitors, ensuring a positive experience with the firm.
• Maintain an organized filing system, including physical and electronic records, and handle document retrieval and archiving.
• Conduct research on legal matters, case laws, and related topics as assigned.
• Welcome clients and visitors with a friendly and professional demeanor, maintaining a tidy and presentable reception area.
• Answer and transfer incoming calls, take messages, and provide information as needed.
• Assist clients with inquiries, appointments, and direct them to the appropriate personnel or department.
• Receive, sort, and distribute incoming mail and packages, as well as arrange outgoing mail and couriers.
• Manage and maintain appointment calendars for meeting rooms.
• Provide general administrative support to various departments as needed, including data entry, filing, and document preparation.

• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to handle sensitive and confidential information with integrity.
• Strong problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and work well under pressure.
• Strong work ethic and a proactive approach to work.