Administrative Secretary
Wholesome
Employer Active
Posted 13 hrs ago
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Nationality
Any Nationality
Gender
Not Mentioned
Vacancy
1 Vacancy
Job Description
Roles & Responsibilities
Manage and organize Clinic office operations, ensuring a smooth workflow and efficient administrative processes.
- Prepare, format, and proofread correspondence, reports, and other documents for accuracy and professionalism.
- Schedule and coordinate meetings, appointments, and travel arrangements for patients and Doctors.
- Maintain and update filing systems, both electronic and physical, to ensure easy retrieval of information.
- Handle incoming calls, emails, and other communications, directing inquiries to the appropriate personnel.
- Assist in the preparation and distribution of meeting agendas, minutes, and follow-up materials.
- Monitor and order office supplies, ensuring adequate inventory and cost-effective purchasing.
- Support the onboarding process for new employees by preparing documentation and coordinating orientation schedules.
- Liaise with internal departments and external partners to facilitate smooth communication and workflow.
- Uphold confidentiality and discretion when handling sensitive information and documents.
Desired Candidate Profile
Up to 2 years of experience in an administrative, secretarial, or office support role.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced office environment.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Attention to detail and a high degree of accuracy in all work.
- Ability to work independently as well as collaboratively within a team.
- Professional demeanor and strong interpersonal skills.
- Discretion in handling confidential information.
- Flexibility and adaptability to changing priorities and assignments.
Company Industry
- Fitness
- Wellness
- Gym
- Salon
- Spa
Department / Functional Area
- Administration
Keywords
- Administrative Secretary
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