Administrative Secretary

Good Shepherd Sisters

Administrative Secretary

1. Administrative management:

• To manage incoming and outgoing mail.
• Keep up to date the various administrative registers and files (students, staff, etc.).
• Drafting and distributing letters, notes and reports.
• Organize meetings, take minutes and ensure follow-up on decisions.
• Manage the institution's archives.

Reception and public relations:

• Welcoming and informing students, parents, teachers and visitors.
• Manage the telephone switchboard and ensure messages are taken.
• Scheduling appointments and managing calendars.

Support for teaching teams:

• Prepare the teaching materials (margin sheets, notes, etc.).
• To manage registrations and re-registrations.
• Manage orders for school and administrative supplies.

2. Management of school life:

• Participate in the organization of exams and assessments.
• Update the schedules.
• Manage absences and lateness.

Required skills

1. Comp tences techniques :

• My perfect mastery of office tools (Word, Excel, PowerPoint).
• Ability to type quickly and type on a keyboard.

Interpersonal skills:

• Excellent oral and written communication skills.
• Ability to work in a team and adapt to different interlocutors.
• Sense of public service and discretion.

2. Personal qualities:

• Rigour, organisation and method.
• Sense of responsibility.
• Autonomy and initiative.
• Professional discretion.

Please note that the school is located in Hammana.