Administrative Specialist

Client of United Nation careers

This position is located within the Economic Unit of OSESGY and provides specialized administrative and programmatic support to the Economic Team, with particular focus on oil and gas-related workstreams. The incumbent will also provide administrative support to the Political Affairs Section (PAS) to facilitate planned engagements and activities, including preparatory coordination for field missions, visits and consultative meetings with Yemeni and other interlocutors. The incumbent will support internal administrative coordination and workflow alignment for both sections, in close collaboration with Mission Support and relevant administrative units, which retain responsibility for travel processing, procurement and logistical implementation. The incumbent will be based in Amman and will report to the Senior Economic Affairs Officer as First Reporting Officer, with additional reporting to the Principal Political Affairs Officer.

Administratively manage and provide coordination support to the oil and gas-related workstreams including support to 5 consultants and assistance in planning up to two specialist expert meetings

Assist in preparatory administrative actions related to recruitment and onboarding processes for the Economic Unit and PAS, in coordination with HR.

Assist ECON and PAS management in tracking Trust Fund-related activities and maintaining internal documentation and budget monitoring tools for review by responsible officers.

Support the Economic Unit in applying Results-Based Budgeting (RBB) principles to oil and gas-related activities, including assisting with the preparation of activity-based budget inputs, maintaining tracking tools linking planned outputs and expenditures, and supporting internal monitoring of implementation against expected results.

Support the administrative preparation of activities and official travel, including compilation of participant information (e.g., passport details), preparation of draft participant lists, and development of preliminary cost estimates, in coordination with Mission Support.

Contributes to the development and refinement of internal administrative workflows and tracking mechanisms to improve coordination between sections.

Translate essential administrative and working documents (Arabic/English) related to oil and gas and other activities, including oil and gas-related technical materials, economic policy papers, stakeholder briefings, or expert-level consultations.

Performs other related administrative duties, as required.