Administrative Support

Client of Talentmate

We are seeking a highly organized and detail-oriented Administrative Support professional to join our team. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. They will have previous experience working in an office environment, assisting staff, managing administrative processes, and ensuring a smooth operation of day-to-day activities. This position plays an essential role in enhancing the productivity of our organization by providing reliable administrative support across multiple departments. The Administrative Support professional will be entrusted with managing a wide range of administrative tasks such as scheduling, communications, data entry, and document management. If you are someone who thrives in a dynamic work environment and excels in multitasking, we encourage you to apply.

Responsibilities

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist in managing schedules, meetings, and appointments for staff across various departments.
• Prepare and edit correspondence, reports, memos, and emails in a timely manner.
• Maintain organized filing systems, both physical and electronic, ensuring easy retrieval of documents.
• Support office management by maintaining supply inventory and placing orders for office supplies.
• Serve as the first point of contact for visitors and handle incoming phone calls professionally.
• Handle sensitive information in a confidential manner and archive documents accordingly.
• Manage and update company databases with accurate and timely entry of information.
• Arrange travel accommodations and schedule for team members, as required for business needs.
• Develop and maintain positive working relationships with clients and vendors.
• Assist in organizing company events and handling logistics for team gatherings.
• Provide general support to visitors and handle other ad hoc administrative duties as assigned.

Requirements

• Proven experience as an administrative assistant or relevant administrative role is essential.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills with strong interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and other office software systems.
• Detail-oriented with the ability to maintain high levels of accuracy in all work.
• Capable of handling sensitive information discreetly and maintaining confidentiality at all times.
• High school diploma required, associate's degree or administrative qualifications preferred.